1 Using Outlook for Email

Aims of this session

To help you find your way around Outlook, adjusting the view to suit your own needs. Also to enable you to receive and send emails, and file attachments, and organise your messages. If you do not already have an email account set up, then start with session 2, Setting up and protecting your email.

On completing this session you will be able to

• Manage Outlook views
• Receive and read messages
• Organise messages
• Create and reply to messages
• Send and receive file attachments

2 Setting up and protecting your email

Aims of this session

To introduce email concepts and good practice, and enable you to create email accounts. Also to gain an understanding of spam and virus issues and how to deal with them.

On completing this session you will be able to

• Understand Email concepts
• Understand email good practice
• Understand spam issues
• Understand the risks of viruses and how to protect against them
• Create email accounts

3 Using the Contacts List

Aims of this session

To introduce the many uses of the Contacts list and enable you to email single contacts or groups of contacts. Also to search for information using different contact views.

On completing this session you will be able to

• Create and use contacts
• Create distribution lists
• Manage contacts using categories
• Make use of different contact views

4 Using the Calendar

Aims of this session

To enable you to use the Outlook Calendar as an electronic diary, making use of reminders and different views. Also to understand the workgroup features which are available when using Exchange Server.

On completing this session you will be able to

• Navigate the Calendar and make use of different views
• Schedule appointments and reminders
• Schedule recurring events
• Schedule meetings with other Outlook users
• Understand workgroup features which are available with Exchange Server

5 Tasks and Notes

Aims of this session

To introduce the Task list and understand how to schedule and organise tasks for yourself, as well as how to assign tasks to others and track them. Also how to use the Notes feature to capture information, and ways to make use of note information.

On completing this session you will be able to

• Create tasks
• Schedule and organise tasks
• Assign tasks and track progress
• Share task information
• Create and categorise notes
• Send and assign notes
• Create tasks, appointments, messages and contacts from notes

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